Consulting Services, Education, Training, Library, Information Technology
4 Year Degree
The University of Virginia invites applications for the position of Portfolio Associate in the Office of Organizational Excellence (OE). This position advances the University's formal quality and improvement program by leading the coordination of select administrative projects across the academic division for optimal implementation and results.
OE, established in the University's Cornerstone Strategic Plan, enables the achievement of institutional strategic priorities and core mission activities - excellence in education, research, and scholarship. For more information, see https://organizationalexcellence.virginia.edu/
This role will collaborate with key stakeholders, including functional leaders, project managers, project sponsors, the Organizational Excellence Leadership Council, and faculty and staff groups to establish a comprehensive view of project activities and related operational work for ongoing assessment. The portfolio includes administrative and/or academic administrative processes and services, typically with a pan-institutional scope.
The Portfolio Associate partners with stakeholders to:
Establish an initial inventory of projects and related operational work for a comprehensive portfolio view
Synthesize project-level information to: periodically review and analyze project impacts on users, monitor project progress, and coordinate management of cross-project dependencies; identify opportunities to integrate work and share resources; identify potential problems and evaluate potential adjustments to balance portfolio activities and mitigate risks (e.g., re-sequence work, delay a milestone, modify a policy, etc.); create tailored reports and communications for different audiences and needs
Facilitate portfolio meetings and governance process with stakeholder groups
Assist with timely and proactive communications on key portfolio and project matters
Analyze and advise on project selection based on institutional strategy and value
Assess and recommend new projects as needed
Develop organizational processes to support ongoing portfolio management and lead institutional adoption
Provide support for the overall Organizational Excellence program and initiatives
Key qualifications and characteristics include:
Bachelor’s Degree in relevant field, such as organizational development, higher education, business administration. An advanced degree is preferred.
Experience leading projects and/or portfolio management; preferably, experience with large-scale/pan-institutional change efforts in complex organizations/higher education.
Strong analytical and critical thinking skills
Ability to build trusted and effective relationships with diverse stakeholders
Demonstrated facilitation, collaboration, consensus-building and negotiation skills.
Exemplary communication skills, both oral and written, with ability to write clearly and concisely and design materials that effectively convey information
Ability to set priorities and adapt in a changing environment
Working knowledge higher education structures and functions
The University of Virginia is distinctive among institutions of higher education. Founded by Thomas Jefferson in 1819, the University sustains the ideal of developing leaders who are prepared to shape the future of the nation. The University is public, while nourished by the strong support of its alumni. The students who attend have been chosen because they show exceptional promise. The University... remains the No. 2 best public university in the 2013 edition of the U.S. News and World Report rankings. Since U.S. News began ranking public universities as a separate category, U.Va. has ranked either No. 1 or No. 2.