To apply for this position, please visit the IMF Careers webpage www.imf.org/jobs (Job Number 1800075).
The Corporate Services and Facilities Department of the IMF is looking to hire a Senior Facilities Officer in its Project Management Unit (PMU) to assist in the delivery of assigned projects and in planning, organizing, tracking, reporting and management of the PMU’s project portfolio. The position is based in the IMF headquarters located in Washington, DC.
This is a 1-year contract, renewable for a maximum cumulative period of four years pending business need and incumbent performance.
The Project Management Unit (PMU) in the Facilities Management (DF) Division plays a key role in ensuring that the management of the Corporate Services and Facilities (CSF) department has the information required when making critical capital project investment decisions on the use of departmental resources. The PMU provides effective guardianship of the departmental capital portfolio resources and provides oversight and control of capital project budget utilization and execution through financial and project management expertise, careful and thorough analyses/ reporting, and support for facility management strategies.
In conjunction with the DF management, the PMU coordinates and plans the divisional capital portfolio resources for the medium-term, provides value-added analytical tracking and reporting for project performance, provides project management and execution support, and supports the development of standard project management tools and processes, and at times participates in special projects and reviews.
The Senior Facilities Officer works under the general supervision of the Deputy Division Chief of the Facilities Management Division and the Senior Program Management Officer (PMO) as appropriate. This position will provide direct support in the planning, management and administration of the projects in the PMU Unit and ensure all assigned PMU projects are developed and executed effectively to meet IMF’s stakeholder goals and requirements.
Duties and Responsibilities
This position description below is not intended to be an exhaustive list of all duties, knowledge or abilities associated with this role, but is intended to accurately reflect the primary job requirements.
Develops business and project work plans to address complex issues and problems. Works closely with peers across department to ensure that service delivery is integrated, cost effective, and timely, and establish, review, or revise procedures. Stays abreast of product development and services.
Prepares annual business and project work plans to include identification of customer requirements, service delivery methods, budgets, resource allocations, and key performance indicators.
Leads communications with IMF departments and industry vendors to assess business needs and the scope of assignments. Directs multiple design, construction, and renovation projects and ensures that schedules, budgets, and commitments are met.
Manages the acquisition of building systems, components, and ancillary services, and evaluates their effectiveness in meeting the needs of IMF staff. Leads negotiations of agreements and contracts in collaboration with Procurement. Manages outsourced contract services, reports on performance of contractors and consultants. Develops and manages budgets in accordance with work scope and assignments.
Performs other job-related duties as assigned.
Educational development, typically acquired by the completion of a relevant advanced university degree in Public Administration, Business Administration or related field, supplemented by a minimum of four years of professional experience as a Project Manager/ Program Manager delivering facilities-related projects (preferably in a large multinational organization); or a bachelor's degree, supplemented by a minimum of ten years of relevant professional experience in Project Management, Real Estate, Facilities, Hospitality or Design and Construction field, is required.
Experience and Skills
Demonstrates ability to influence senior-level, lead working groups and collaborate with other departments staff members.
Must have strong time management, organizational, and prioritization skills, ability to adapt to changing priorities and to work effectively both independently and in a team based environment.
Demonstrates ability to assess a situation holistically, understanding all aspects of a situation.
Demonstrates mastery of processes. Isolates key issues and analyzes trends, identifying and assessing circumstances that may be atypical or unusual in nature.
Proven track record of successful project formulation and delivery, with an attitude of continuous improvement.
Demonstrates knowledge in multiple platforms/ technologies/and specializations. Must be proficient with Word, Excel, PowerPoint and SharePoint. Preferred experience with MS Project, MS Project Server and mainstream corporate enterprise systems
Displays fungibility by being able to move from one work area to another as required
Benefits for Successful Candidate
Lots of hands-on experience, in client-side PM and active PMO setup and operations. Opportunity to advance PM competencies and deepen facilities and construction industry knowledge and networking.
Advancing skills in communication, negotiations and vendor/stakeholder management in a diverse international, multi-cultural environment.
Additional Salary Information: Commensurate with experience
Internal Number: 1800075
About International Monetary Fund
The International Monetary Fund (IMF) is an organization of 189 countries, working to foster global monetary cooperation, secure financial stability, facilitate international trade, promote high employment and sustainable economic growth, and reduce poverty around the world.
Created in 1945, the IMF is governed by and accountable to the 189 countries that make up its near-global membership. The IMF's primary purpose is to ensure the stability of the international monetary system—the system of exchange rates and international payments that enables countries (and their citizens) to transact with each other. The IMF's mandate was updated in 2012 to include all macroeconomic and financial sector issues that bear on global stability.